Objective of the service

 

The goal of Solutions Energy’s GCC Export Office service is to take over and run, in a practical and operational way, international expansion activities for Clients in the following markets:

• GCC (in particular: UAE, Saudi Arabia / KSA, Oman)

• Africa (in a “selected countries” model—countries chosen depending on the industry and product; the list is agreed at the start of the project) as a complementary direction.

 

The service is designed for B2B companies, including: industry, energy, automation, infrastructure, construction, EPC, technical components and services, and technology companies—following a classic Export Office model for manufacturing and tech businesses.

 

What we do within GCC Export Office

 

Depending on the package, the scope includes:

Market entry preparation (Go-to-Market)

 

• expansion readiness audit (offer, documentation, sales, service, logistics),

• refining the value proposition for GCC (how and to whom to sell),

• selecting the market entry model: distributor/agent, integrator, EPC/contractor, direct sales, projects/tenders,

• selecting priority countries (GCC) and development directions.

 

Research and building a partner/client base

 

• mapping and building lists of: distributors, integrators, project companies, key end customers, service providers, partners,

• basic verification (profile, fit, credibility, decision-making path).

 

Lead generation and active outreach

 

• preparing contact sequences (email / LinkedIn / phone—depending on the market and industry),

• actively arranging B2B meetings (online / ultimately offline),

• lead qualification and opportunity development (pipeline).

 

Export sales procss management

 

• support in quoting, negotiations, and closing,

• coordination of technical Q&A with the Client’s team,

• support in commercial terms (payment terms, securities, contracting—if required by the project),

• support during first implementations / deliveries / onboarding cooperation.

 

Project management and reporting

 

• CRM/pipeline, opportunity statuses, next steps,

• recurring reports + improvement recommendations,

• a dedicated person (Export Manager) acting as an “external export department”.

 

Delivery model

 

• Kick-off (week 1): workshop + selection of countries/directions + target list

• Sprint 1 (weeks 2–4): database + contact sequences + first meetings

• Sprint 2 (month 2): intensified prospecting + qualification + first offers/RFQs

• Sprint 3 (months 3–12): pipeline development, partner onboarding, preparation for operational market entry (distribution / projects / tenders)

 

In practice, for GCC a sensible minimum is 6–12 months of continuity (relationships, decision cycles, tenders), although even STARTER/PRO (up to 3 months) packages allow you to begin expansion and build initial traction.

 

Partner packages

 

STARTER package (up to 3 months)

 

For starting expansion

Scope:

• Kick-off + readiness audit + offer alignment to GCC

• selection of segments and buyer personas (who buys, why, requirements)

• research and database build: min. 80–120 records (1 GCC country)

• contact sequences + active outreach (email/LinkedIn/phone)

• meeting scheduling and lead qualification

  (target: first 3–4 online meetings/month — an operational target, not a “guarantee”)

• monthly report + pipeline + recommendations

 

Client benefits:

• quick “visibility on the market radar” without building an export department from scratch,

• a clear map: where to enter, who to talk to, which channels work,

• lower risk and cost of choosing the wrong directions,

• contact base and first conversations within 30–45 days.

 

 

PRO package (up to 3 months)

 

When the goal is fast sales conversations and first offers

Scope (STARTER + more):

• everything from STARTER

• expanding GCC to 2 countries (“high-fit selection”)

• expanded database: min. 180–250 records, with qualification and prioritization

• intensive prospecting + multi-step follow-up

• pipeline development + support with offers/RFQs (with the Client’s team)

• basic partner verification + recommended cooperation model (distribution/agent/project)

• monitoring of project/tender enquiries (within the Client’s industry scope)

• reporting: bi-weekly status + monthly summary

 

Client benefits:

• steady flow of real conversations and sales topics,

• faster transition from research to concrete RFQs and offers,

• structured process (CRM/pipeline) and easier export management,

• greater predictability of actions and outcomes (continuity).

 

 

FULL package (recommended 12 months, minimum 6 months)

 

Full, long-term representation in the GCC

Scope (PRO + full execution):

• everything from PRO

• GCC expanded to 3 countries

• “external export department”: Export Manager + research/BD support

• end-to-end process from contact to contract: follow-up, negotiations, commercial arrangements

• support in building a partner network and cooperation rules (distributor/agent/integrator)

• organizing offline meetings (missions/trips)—planning and scheduling; travel costs separate

• preparing a 6–12 month expansion plan + KPIs + priorities

• reporting: weekly status + monthly QBR

 

Client benefits:

• real operational relief—export “gets done” in practice,

• faster closing and better quality control (single point of accountability),

• ability to run multiple markets in parallel,

• know-how transfer (process, scripts, CRM, standards).

 

 

Package summary + terms

 

• net prices, subscription model (retainer) + one-time onboarding fee

• travel/trade fairs/missions/visits—excluded from the offer, billed separately at actual cost

• we do not guarantee sales results; we guarantee the process, activities, and reporting

• the Client must appoint a decision-maker/coordinator (recurring status calls)

• working communication in Polish/English

 

 

Added value and add-ons

 

The value we bring

 

• faster entry into GCC thanks to a ready-made process, scenarios, and execution rhythm

• lower cost vs building an internal export department (recruitment, tools, turnover risk)

• ongoing pipeline + transparency: reports, KPIs, lead and meeting statuses

• market know-how: business culture, procurement practices, sales channels, partner types

• risk reduction: partner qualification, structured follow-up, initial verification

• flexibility: easy scaling from STARTER → PRO → FULL

 

Additional options (add-ons) – end-to-end execution

 

• business mission / a week of meetings in GCC: agenda + meeting scheduling + on-site coordination (priced per project)

• trade fair support (meetings/follow-up on leads): priced per event

• sales materials (presentation, one-pager, offer): priced according to scope

• “Export Compliance” package: requirements & documentation checklist (priced per market/product)

• success fee model (optional): part of the fee linked to the contract value—to be agreed